Org migrations rarely fail because of one big mistake — they fail because data and files are treated as two separate projects, run on two separate timelines, with two separate tools, and nobody notices the misalignment until go-live.
RaptBot's AWS Data & File Migration Utility extends the S3 File Manager into a full Salesforce-to-Salesforce migration tool: records, relationships, and attachments move together, in one coordinated workflow.
The Problem: Structural Risk Baked Into How Migrations Get Split Up
- Data migration (Data Loader/ETL) and file migration are usually handled by separate tools, doubling effort and creating real risk of misalignment between the two.
- Relationships between records — Account → Contact → Opportunity — break during migration unless someone manually re-links them afterward.
- Large migrations stall without progress visibility, and a mid-migration failure often means starting completely over.
- Files and data frequently arrive at the target org disconnected from each other, requiring manual re-attachment to the correct records after the fact.
The User Journey: Moving the Business to a New Home, Together
Follow a company through a full move to a new system — the kind of project that usually spans months and several outside consultants.
| Stage | What happens | Who | Experience |
|---|---|---|---|
| Planning the Move | Leadership decides what to bring over | Leadership | 3 — Some friction |
| Project team picks the customers, deals, and records to move | Project Team | 4 — Smooth | |
| Moving Day | Customer records and their files move together, in one pass | Project Team | 5 — Effortless |
| Every deal still shows the right customer and contact attached | Project Team | 5 — Effortless | |
| Past versions of documents are kept, not lost | Project Team | 5 — Effortless | |
| Handling the Unexpected | Move pauses overnight without losing progress | Project Team | 5 — Effortless |
| A handful of records fail and are retried, not the whole batch | Project Team | 4 — Smooth | |
| Large volumes run overnight, team gets notified when done | Project Team | 5 — Effortless | |
| Business as Usual | Team logs in Monday and everything is exactly where it should be | Employee | 5 — Effortless |
Experience rating: 5 = effortless, 1 = blocked.
The point of this journey is what doesn't happen: nobody spends weeks after go-live manually re-attaching documents to the right customer, nobody discovers a broken link between a deal and its contact three months later, and nobody has to restart a multi-day move because of one bad batch overnight. The business simply wakes up in its new home with everything still connected the way it was before.
Key Capabilities & Business Outcome
The differentiator here isn't any single feature — it's that data and files are never allowed to drift apart. Files are automatically re-attached to their corresponding records in the target org using the same migration mapping that handles the data, closing the exact gap that causes post-migration cleanup work in traditional approaches.
Because this utility builds directly on the S3 File Manager's cost model, migrations also inherit the underlying 95–99% storage cost reduction relative to native Salesforce storage pricing. Combined with checkpointed pause/resume and automatic relationship re-mapping, the practical outcome is a migration that runs as a single, monitorable operation rather than two error-prone parallel projects — which is precisely where most org migrations lose time and data integrity today.
Planning an org migration? Reach out to consulting@raptbot.com.